DRAFT Minutes of Technology Advisory Board Meeting of August 16, 2005

Present: J Tasse, Chairman, T. Aabo, G. Eggleston, M. Schorr, S. Verola-Town Board liaison

Absent: J. Kelley                  

The meeting was called to order at 7:02 pm.

1.      The minutes of the 7-19-05 meeting were approved with no corrections or additions.

2.   A copy of all future minutes should be sent to the Town Clerk.  

3.   Old Business: The computer inventory was sent to us via e-mail (all except software). Aabo said that the inventory should also show accessories such as printers, copiers, scanners, fax machines, etc. Eggleston has that info in the list of what the town owns that he obtained from Kathy Hanley. He sent us all copies Feb. 1, but will send it again.

4.   The Highway Dept. inventory management software - Tasse talked about the Cornell program. TAB will talk to Gavin in Sept., but he should be advised to request the software and a computer in next year’s town budget. Gavin also wants a swipe-in time clock connected to the computer. St. John will check the County re-a time clock-computer tie.

5.      Technology Plan – Aabo had drafted a plan and sent each member a copy. Tasse asked if we should add a vision statement, but the consensus was not to do that. The group agreed that Windows XP Pro should be used on all Town computers, but no one knew the difference between the home edition and the Pro edition. Eggleston said that the Pro edition has better connectivity. Kelley will be consulted on the differences. The plan should also show software (major programs). Eggleston has interviewed Town employees about what software is on their computers and will tabulate that information. Each computer should be CD R/W capable for backup purposes. The new Town Hall should have hard wire and wireless capability. The budget for 2006 should include money for technology education and travel (to seminars) for Town employees/officials.

6. New business: The book keeper’s (Hanley) computer must be on for the Town Clerk to access it to use abstract processing software. Currently the Town Clerk needs an access password to start up Hanley’s computer when Hanley is not in the office. The TAB should recommend that the Town Clerk should be able to get on Hanley’s computer when Hanley is out of the office.  Heather Scribner is investigating a management program for use by the Town Clerk that Hanchar had discussed with the TAB. Each member of the TAB should talk to a department about the forms that they use and have them send the forms to Kelley for posting on the Town website. 

Action items – Each TAB member talk to a dept. about forms. Departments were assigned.  

The next meeting will be on Sept.20, 2005 at 7:00 pm.

The meeting was adjourned at 8:16 pm.

Prepared by M. Schorr