DRAFT Minutes of Technology Advisory Board Meeting of September 20, 2005

Present: J Tasse, Chairman, G. Eggleston, M. Schorr, J. Kelley                 

Absent: P. St. John, S. Verola-Town Board liaison

The meeting was called to order at 7:02 pm.

1.      The minutes of the 8-16-05 meeting were approved with no corrections or additions.

2.   The assignment from the last meeting was discussed. (Each member of the TAB should talk to a department about the forms that they use and have them send the forms to Kelley for posting on the Town website).  We should also talk to department heads about their plans for technology needs for next year.

3.   George said that Sen. Farley’s $20K grant  to the Town may be used for an emergency generator for the new Town Hall. A separate emergency bus for specific vital services is needed.  All wiring should be hard wired, but PCs should be wireless. The TAB would like to see the specs for the new Town Hall.  Kelley will make a list of questions and recommendations related to requirements for the new Town Hall

4.  Meetings – Schorr will check members to see if Oct.26 and Nov. 30 are OK for the next two meetings.

5.  Old Business: J. Kelley will meet with the Town Clerk to install a CD burner.  George sent the computer inventory to us during the past month via e-mail except software so George gave out copies of the list including software. He is getting more information about software. There are 2 desktop PCs that the justices should have that are missing. The tax collector also has a laptop that is missing. George is trying to locate the missing units. One of the justice’s current computers does not work. Tasse suggested telling them to bring the computer to Kelley so that he can see what is wrong.

6.   George said that the bookkeeper has a special program on her computer for her work that the Town Clerk needs access to for doing abstracts, but the Town Clerk has only limited access to the bookkeeper’s computer. Gail needs the ability to re-start Kathy’s computer when Kathy is not in her office. MS has just come out with a standard bookkeeping program for small businesses. George will get a trial version.

7. Heather Scribner wants to buy software that allows scanning of documents and provides document management in-process. Training is included - $3K for the scanning program, $6K for the management program and the codification aspect (~$10 – 12K).  It looks at all the Town’s laws and looks to see if there are any conflicts and determines what is needed re-new laws. Heather should look to see what other software is available to do the same functions. Kelley will give her some program names.   

The meeting was adjourned at 8:26 pm.

Prepared by M. Schorr