DRAFT Minutes of Technology Advisory Board Meeting of July 18, 2006

Present: J Tasse, Chairman, G. Eggleston, M. Schorr, P. St. John, Heather Scribner, Town Clerk

Absent: J. Kelley, B. Gardner-Town Board liaison

The meeting was called to order at 7:10 pm.

1.      The minutes of the 6-20-06 meeting were approved without change.

2.   Town Hall Computer Survey Forms – Six forms were received and sent to us via e-mail before the meeting. Tasse just received more completed forms. George will summarize the forms received.

2.      Town Clerk Software – Business Automation will give a demonstration in the Town Hall on August 29,  2006 at 10 am.

3.   The Town has software from Software Consulting Associates for the Building Dept. and the Tax Collection Dept. The Building Depts. software was scheduled for installation on April 29, 2004, the Tax Collection in August. Training was to following Sept. and Oct. Heather just received the vouchers for the annual update. She said that she thinks Building and Zoning hardly use their software. The Assessors feed data into the Tax Collector’s package. The software gets annual service/updates for a charge. Heather will check LaFountain on whether they use the software. Bob Cromie (assessor who was in the office) said that they get information on changes from the Zoning Administrator and Building Dept. via written paper notes.

4.   Employee Manual – Tasse handed out draft sections dealing with computer systems and e-mail services.  Tasse had asked to see these sections for review. We reviewed and made some comments, but will review in detail and get additional comments to Bruce Gardner.

5.   Computer Security – Tasse asked for ideas on what to implement now vs what to do in the new Town Hall system. There is no server in the present building. Do we need one? Tasse handed out Functional Requirements. Comments should be sent to him. Bruce checked the County.

The meeting was adjourned at 8:33 pm.

Prepared by M. Schorr